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Privacy & Legal

We want families to know what information Glenmore Gymnastics Club collects, why we use it, and how to reach us with questions. This page keeps the legal and privacy details in plain language while preserving the important points from our previous policy.

Last reviewed: April 28, 2026

<ul><li>We collect the information families choose to share with us, such as names, contact details, registration questions, program preferences, and messages sent through forms or email.</li><li>We use that information to answer questions, provide requested services, manage programs, keep records accurate, and improve what we offer.</li><li>We share personal information only with people or service providers who need it to support those purposes, or when the law requires it.</li><li>You can ask to review or correct your personal information, or tell us if you prefer not to receive non-essential service updates.</li></ul>

Personal information is information about an identifiable person. This can include a name, email address, phone number, mailing address, participant details, program choices, preferences shared with us, or other information you provide when you contact or register with Glenmore Gymnastics Club.

Business contact information, such as a person’s business title, business address, business phone number, or business email address, is generally not treated as personal information when it is used only for business communications.

<ul><li>Respond to questions, requests, registrations, and other messages.</li><li>Provide programs, services, parent communications, and administrative support.</li><li>Maintain our relationship with families, athletes, staff, volunteers, and community partners.</li><li>Help keep program information, customer records, and service details accurate and up to date.</li><li>Understand needs and preferences so we can improve or customize programs and services.</li><li>Meet safety, operational, legal, accounting, or reporting requirements.</li></ul>

When you ask us for information, register for a program, or otherwise work with us, we use your information in ways that are reasonable for that relationship. Some messages are needed to provide services, such as registration, schedule, account, safety, or facility updates.

If you prefer not to receive non-essential communications, please let us know. We will respect that choice where we can, while still sending information that is needed to deliver a requested service or meet a legal requirement.

We disclose personal information only to employees, volunteers, contractors, service providers, or other parties who need it to help us establish, maintain, or manage our relationship with you, provide requested services, support our systems, or comply with the law.

Some services, such as registration platforms, payment systems, email tools, website hosting, maps, forms, or analytics, may be provided by third parties. Those providers may process information for the limited purpose of supporting the service they provide to us or to you.

We work to keep customer and program information accurate, complete, and current. You may ask to review information we hold about you, challenge its accuracy or completeness, and request a correction where appropriate.

For privacy, we may need to confirm your identity before sharing or changing information.

We use reasonable administrative, technical, and organizational safeguards for the personal information we manage. No website, email, or internet transmission is completely secure, so please avoid sending sensitive or confidential information through unprotected email or web forms.

Unprotected email, like other forms of communication, can be intercepted, delayed, lost, or changed. Information sent to us electronically is sent at the sender’s risk.

Our website and connected services may use cookies, analytics, embedded content, maps, forms, or registration tools to keep the site working, understand use, and connect families with programs. Third-party services may have their own privacy practices.

When you leave our website for services such as the Parent Portal or another linked site, that service is responsible for its own content, security, and privacy practices.

The information on this website is provided for general information. We make reasonable efforts to keep it useful and accurate, but program details, schedules, fees, availability, and other information can change. Please contact us to confirm any detail that is important to you.

Website content may be copied for personal use only. It may not be republished, reproduced, or reused for another purpose without permission. Content on this website is protected by applicable copyright laws.

Names, words, titles, logos, icons, graphics, and designs shown on this website may be trademarks or service marks of Glenmore Gymnastics Club or third parties. Displaying them does not grant a licence to use them.

Some pages link to websites that are not controlled by Glenmore Gymnastics Club. Those links are provided for convenience. We do not control or guarantee the content, accuracy, security, usefulness, or results of linked sites, and you access them at your own discretion.

Many of our services involve children and youth. A parent or guardian may provide participant information so we can support registration, program delivery, communication, safety, and administration. We use that information only for appropriate club purposes.

We take extra care with information, photos, video, and audio involving children and youth. Parent or guardian information may be used to support registration, program delivery, communication, safety, and club administration.

<ul><li>Identifiable photos, video, or audio of a child are used for club communications, website, social media, printed materials, displays, or promotion only when we have appropriate consent or clear notice for the activity.</li><li>Families can tell us if they do not want a child photographed or recorded for promotional purposes, and we will make reasonable efforts to honour that choice.</li><li>We avoid publishing unnecessary identifying details with images, such as full names, contact information, or schedules tied to a child, unless consent has been given or the context reasonably requires it.</li><li>Photography or video may still be used where appropriate for coaching, safety, program administration, competitions, public events, or other legitimate club purposes.</li><li>We cannot control photos or videos taken by other families, spectators, media, or third-party event organizers, but we ask everyone to respect children's privacy and the wishes of families.</li><li>You may contact us to update media preferences or request that we remove a club-published image or video where reasonably possible.</li></ul>

If you have a privacy question, want to update communication preferences, or need to request access to or correction of personal information, please contact Glenmore Gymnastics Club.